PROJECT MANAGEMENT TIPS: 3 Ways to Define a Project Workflow Process
How do you get a new initiative done? You need a process for getting through the work, which, as is easier said than done. That’s because there are a lot of different people and perspectives embedded in every new initiative. These stakeholders and resources include project managers, team members, designers, customers, partners, contractors, project management tools, supplies, etc. That creates challenges, such as (Source: Jennifer Bridges):
- Legacy Processes: If things were done a certain way in the past, it can be hard to change people’s behaviors.
- Different Processes: Third parties, vendors and other contractors you work with might have different processes.
- No Processes: There might be no process in place at all.
- Tool-Based Processes: Some might have a process, but one that is wedded to a tool, which restricts flexibility and possibly results.
- Begin with the End in Mind.When you’re first thinking about workflow, you want to begin with the end in mind. That is, look towards the end goal and then work backwards, so you can figure out the right path to get there. This will help you determine your workflow process. From this perspective, you’ll want to ask yourself some questions, such as: what are the processes, workflows and systems needed to reach the endpoint in the project, and what are the best practices to employ? You’ll want to create a checklist, and ask questions. Note who you’ll partner with, and decide what leadership team will drive the whole endeavor.
- Workflow.That’s a lot to grapple with, focus on one aspect — workflow. Began by defining the term. Workflow is the definition, execution and automation of business processes: where tasks, information and documents are passed from one person to another for action according to a set of procedural rules. It involves work by one or more people, and transforms materials, information or services.
- How to Define Your Workflow?You can use the following three tips for defining the workflow for your project.
- Create a realistic workflow diagram, and involve the people doing the work.
- Get buy-in from the team, have them sign-off, and then adopt the plan for the project.
- Match workflow process to a tool functionality so that the process drives the tool selection, and not the other way around.
The benefits of following this course are that it will improve your productivity, reduce errors as you’re working on the project, help relieve the stress and keep you consistent. If you use a project management workflow tool, you can streamline the process, work more efficiently, automate much of the busywork and monitor the team’s progress. There are many software you can select, so read this first to invest the right one.
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